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Smart product family
One system at the door, another for timesheets, a separate list in the canteen: at month end HR and payroll compare these records by hand, and when the internet drops it is often unclear what the doors will do. SmartPass brings this work onto one card and one panel for factories, construction and mining sites, port and logistics areas, and organisations with several locations.
SmartPass is software from Digital Bridge that brings card access control, staff time and attendance, visitor reception and canteen management together in one panel. When a card is presented, the server decides whether the person may pass; reads are turned into timesheets according to the shift plan, and each closed month is exported to your ERP.
Access control and time and attendance are really two different jobs: one decides who may pass through which door and when, the other works out attendance and hours from those reads. With separate systems, lists are reconciled by hand at month end. SmartPass does both with the same card, the same record and the same panel, and handles visitors and the canteen there too.
SmartPass is the access control and attendance product in the Smart360 family. You sign in with your Smart360 identity (SmartID); there is no separate SmartPass password.
The SmartPass product site and panel are in Turkish.
A single read feeds access, attendance and canteen entitlement. Because every process uses the same record, there is nothing to reconcile between systems at month end.
A rule changed in the panel applies at every door straight away. Each decision is logged with its source; if access is refused, you see which of 17 refusal reasons applied.
Entries and exits are posted to timesheets against the shift plan. Duplicate reads are discarded; missing reads are never guessed, the day is flagged for a correction with a stated reason.
At a canteen point, meal times and the daily allowance are checked and the meal is recorded. A second pass is blocked even while the connection is down.
The month is locked and the export file is built from that snapshot: CSV from the panel, JSON via the API. Corrections cannot be written to a locked month.
The daily work of security, HR and payroll in one panel, with every module using the same people, card and permission records.
Define locations, points (turnstile, door, barrier, canteen, mobile) and zones. A person’s access is the union of their access groups, each linked to zones with an optional weekly time profile. Anti-passback per zone, public holiday rules and contractor contract dates are all enforced.
Every door and mobile terminal holds a copy of the access list signed by the server; a list whose signature fails is never used. Reads queue on the device and are sent in order, complete and without duplicates once the connection returns. Cache lifetime and behaviour are set per point.
Fixed and flexible shifts, rotations, teams, day exceptions and staff leave. Night shifts run into the next day; separate tolerances for late arrival and early departure, breaks, overtime thresholds and rounding.
The same input always gives the same result. A correction never deletes the original read; it is kept as a separate record with its reason and can be reversed. A closed month cannot be changed; unlocking needs a reason and is written to the audit log.
A monthly summary per person from the locked month: employee number, department, cost centre and durations in minutes. CSV from the panel, JSON via the API. Every download appears in the export history with time and user; the staff list is updated from Excel or CSV.
Pre-registration, a temporary card at arrival, an email to the host and card return on exit. The card only works within the visit’s access group and time window, then stops at every point. Visitors are not asked for an ID number.
Daily meal allowance by meal times and access group. Night meals run into the next day. Reports break down by department, cost centre, contractor, location, meal or person type; a visitor’s meal is charged to the host’s department.
An NFC-enabled Android phone (Android 9 or later) becomes an access point, using the same decision engine as fixed doors. It works offline and shows how many reads are waiting to sync. The app is installed as an in-house APK; a lost phone is revoked from the panel.
The last 24 hours, who is on site now (staff, contractors, visitors), a 14-day trend, a weekly heat map and a live access feed. Access, timesheet, absence, canteen, visitor and device health reports export to Excel, PDF and CSV.
Yes. The SmartPass fixed terminal is a small computer that readers and relays connect to, and it is brand-independent. It works with OSDP readers and dry-contact relays, and several readers and relays can be attached. Turnstiles, door locks and barriers that can be triggered by a relay input are usually reused; the site survey confirms this.
For reader, turnstile and barrier options, see our card access control hardware and barrier and parking systems pages.
| Measure | Value | What it means |
|---|---|---|
| Refusal reasons | 17 | Grouped by card, person, rule and point; the log states why access was refused. |
| Offline behaviours | 3 | Follow the cache, stay locked or stay open; chosen per point. |
| Cache lifetime | 5 min – 30 days | How long the access list stays valid while offline. |
| Panel permissions | 43 | For example, visitor reception only, or timesheet viewing only. |
| Duplicate-read filter | 3 s | Repeated reads of the same card count as one pass. |
| Leave types | 5 | Annual, sick, excused, unpaid and administrative leave are not counted as absence. |
| Weekly warning threshold | 45 hours | Warning threshold for weekly working time. |
| Exit window for unplanned entry | 16 hours | How long the system looks for an exit after an unscheduled entry. |
| Export formats | 2 | CSV (from the panel) and JSON (via the API). |
An access control system records where a person was and when. In an audit you need to show how that data is stored, who can see it and when it is deleted. SmartPass answers those questions inside the product; for organisation-wide processes we also offer data protection compliance consultancy (KVKK, Turkey’s data protection law).
Details of hosting and data location are shared in writing at contract stage.
At the moment of reading, the device turns the number into a one-way hash with a key unique to your organisation. The database holds only the hash and the last four digits, and reports show only the last four.
You choose how long access records are kept, from 30 days up to your package’s limit. Once that passes, fields that identify the person are removed automatically each day; counts and reports are preserved.
Access and audit records are linked in a hash chain, so any deletion or alteration shows up when the chain is verified. Every change is logged with its old and new values.
Terminals connect to the server over an encrypted, mutually authenticated link. A device revoked in the panel is refused on its next request.
Each organisation’s data sits in its own database; records from different organisations never share a table.
When a person is deleted in Smart360, their name and personal details in SmartPass are erased and their card is cancelled. Visitors are not asked for an ID number.
Organisations that run shifts, work with contractors and have several entry points. Payroll, HR and security teams use the reports; reception, security and hosts handle the visitor flow.
Shifts, rotations, canteen and contractor entries in one record.
A mobile terminal where there is no fixed gate or power supply.
Zone permissions, time profiles and contractor contract checks.
Each site as a separate SmartPass organisation; switch between them from “My organisations” without a password.
Card reads and roll call as people board the vehicle.
Temporary entry points and attendance tracking.
SmartPass is installed together with its hardware. The timeline depends on the number of points, whether the hardware is ready and the state of your staff list; after the site survey you receive a schedule specific to your organisation.
Doors, turnstiles, existing readers and cards are inspected on site.
Terminals, readers and relays are prepared and bench-tested.
Devices are connected on site and join with administrator approval.
Locations, points, zones, access groups, shifts and meals are defined.
Staff and contractor lists are uploaded from Excel or CSV with a preview.
The system goes live and the first month is closed together.
“Do we have to replace our cards?”
SmartPass reads the card’s identifier (UID) and never writes to the card; it works with 13.56 MHz MIFARE cards and cards readable over NFC. Your existing cards are assessed during the site survey.
“Do our turnstiles need replacing?”
The fixed terminal is brand-independent; turnstiles, door locks and barriers that can be triggered by a relay input can usually be reused. The site survey confirms this.
“Can timesheets be changed afterwards?”
No corrections or plan changes can be written to a closed month. The lock can only be lifted with a reason, and doing so is recorded in the audit log.
“What if card numbers leak?”
Card numbers are not stored; they are turned into a one-way hash on the device the moment they are read. Only the last four digits appear in the database and reports.
Because SmartPass is installed with hardware, it is priced by quote, based on the number of access points, the number of people and the hardware required; it is not sold online. To buy it, fill in the SmartPass sales form; the quote is sent within the same working day, and installation is planned after the site survey. You can explore a panel with sample data in the SmartPass demo; the data is not real and nothing is saved.
SmartPass is the access control and attendance product in the Smart family. Alongside it sit SmartMail for business email, SmartFiles for file management, SmartOperator as an AI customer agent for your website, SmartPM for project management and SmartSales for online shops. If your organisation already uses SmartMail, SmartFiles or SmartOperator, the same Smart360 account, user list and identity carry over to SmartPass.
SmartPass promotional image (SmartPass.com.tr), Turkish interface with sample data.
Smart360 is Digital Bridge's family of business applications. SmartMail, SmartFiles, SmartOperator and SmartPass open with one identity (SmartID) and are managed from one organisation panel; SmartPM also signs in with the same Smart360 account, and SmartSales is the family's e-commerce product. The family's sign-in screens and forms are protected by Smart360 Security. Start with the product you need and add the others later.
SmartPass is made by Digital Bridge, which has been building software and hardware in Adana, Türkiye, since 2013; because software and hardware come from the same team, you deal with one point of contact from the device at the door to the report in the panel. Because SmartPass is installed with hardware, every project starts with an on-site survey; after hardware preparation, installation, set-up and loading your people, the system goes live and the first month is closed together.
Access and attendance data is worth more once it is connected to your other systems, so alongside the product we offer HR, payroll and personnel management, ERP and system integrations, API integration and, for requirements specific to you, custom web software.
Let’s work out how many access points, people and existing devices you have; after the site survey we’ll prepare a quote and an installation schedule for you. To buy SmartPass, just fill in the sales form. You can reach us on 0850 346 41 09 or at info@digitalbridge.com.tr on weekdays between 10:00 and 18:00; technical support is available 24/7.
SmartPass is software that brings card access control, staff time and attendance, visitor reception and canteen management together in one panel. When a card is read, the server decides whether the person may pass; reads are turned into timesheets according to the shift plan, and each closed month is exported to ERP. It is developed by Digital Bridge and is the access control product in the Smart360 family.
Yes. Every door and mobile terminal holds a copy of the access list signed by the server, and while the connection is down it makes decisions from that list using the same rules. Reads queue on the device and are sent in order, complete and without duplicates once the connection returns. The cache lifetime is set between 5 minutes and 30 days; when it expires, the point stays locked or open as configured.
SmartPass reads the card's unique ID (UID) and writes nothing to the card; it works with 13.56 MHz MIFARE and NFC-readable cards. The fixed terminal is brand-independent and works with OSDP readers and dry-contact relays. Turnstiles, door locks and barriers that can be triggered by a relay input are usually reused. Other card types and the condition of existing hardware are assessed during the site survey.
Once a month is locked, the export file is generated from a snapshot of the locked timesheets. It can be downloaded as CSV from the panel or retrieved as JSON through the API. The file is a monthly summary per person: employee number, department, cost centre and durations in minutes. Every download is listed in the export history with its time, period, headcount and user, and a locked month cannot be changed afterwards.
SmartPass never guesses a missing read; the day is flagged as having a missing read and waits for an authorised person to add a correction with a reason. The correction does not delete the original read: it is stored as a separate record with its reason, written to the audit log and can be reversed. A closed month cannot be corrected unless the period lock is reopened with a reason, which is logged too.
Yes. An Android phone running Android 9 or later with NFC-A support becomes an access point through the SmartPass mobile terminal app, using the same decision engine as fixed doors. It works without an internet connection and queues reads on the phone. The app is installed as an in-house APK rather than from an app store and suits site gates, staff transport and temporary event points. A lost phone is revoked from the panel.
Card numbers are never stored: at the moment of reading they are turned into a one-way hash with a key unique to your organisation, and only the hash and the last four digits are kept. You choose how long access records are retained, from 30 days up to your package's limit; after that, personal fields are removed automatically each day. Each organisation's data sits in its own database, and visitors are not asked for an ID number.
Because SmartPass is installed together with hardware, it is priced by quote, based on the number of access points, the number of people and the hardware required. The process starts with a site survey, followed by hardware preparation, installation, set-up, loading people and cards, and go-live, with the first month closed together. SmartPass is not sold online; to buy it, simply fill in the SmartPass sales form on Smart360.com.tr.
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